The White Paper Company Privacy Policy
This privacy policy sets out how The White Paper Company uses and protects any information that you give us when you use this website.
The White Paper Company is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
In line with GDPR, this policy is effective from 19/05/2018. We will update you with any changes to future updates to our Privacy Notice.
We understand the importance of GDPR and our role as a custodian of the data you have provided to us as a user of The White Paper Company website.
Here is a simple summary of the content of this policy.
Interested parties
We will only collect your data if you want us to, that includes providing us your details as part of a business discussion.
We act as a data controller for data we collect.
We don’t do everything ourselves, we use other sub-processors such as Microsoft and Google Analytics.
As part of the move to GDPR compliance we have used legitimate interests as a legal method of consent to continue to process the data of our users.
As has always been the case, when it comes to removing yourself from The White Paper Company communications, you can unsubscribe at any time. Just email chris@theinfluencecrowd.com
We do collect cookies, but we don’t really do anything with them. It’s just aggregated reporting within Google Analytics. If that changes, so will this bullet point.
If you wish us to remove your data, or wish to make a subject access request, please let us know by contacting us at chris@theinfluencecrowd.com
The Legal Bit
Introduction
This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your sensitive information and how we will deal with it. For the purposes of the Data Protection Act (‘the DPA’) and the EU General Data Protection Regulation (‘the GDPR’), sensitive information includes what is defined as your ‘personal data’.
By visiting www.thewhitepapercompany.com (our ‘Website’) you accept and consent to the practices described in this Privacy Notice including the processing of your personal data under this lawful basis.
In this Privacy Notice, we seek to abide by the letter and spirit of the guidelines laid out by the UK Information Commissioner’s Office in the document ‘Privacy Notices, Transparency and Control’.
Who We Are
The White Paper Company Limited is a trading name of The Influence Crowd. We are a company registered in England and Wales with Company number 11523127 and our registered office is 13 Liverpool Road North, Maghull, Merseyside, L31 2HB.
If you have any concerns about the way we use your information or any questions about this Privacy Notice, please let us know. We can be contacted via email at chris@theinfluencecrowd.com.
What we do with your information
We will use your information to:
Send our newsletter to you and to send you information about the services that we offer and other related topics;
Deliver our email marketing services to you;
Send you updates about any changes or new features for The Awards Company or news of any new services;
Collect feedback about our services; and
Send you information about the services we provide by other agreed means.
If we you have provided us with your contact details as part of initial or ongoing business discussions, we will continue to process your information on the legal basis of legitimate interests.
If you have previously signed up to receive marketing information from us by signing up to the website, we will continue to process your information on the legal basis of legitimate interests.
Information we collect from you
We will collect and process the following information about you:
Information you give us – this is information about you that you give us by filling in forms on our Website or by corresponding with us by phone, email or otherwise. We only request from you the minimum data required for you to use our service.
The information we require from you to sign up to our mailing list will include your name and an email address.
If you register to access our services then we will ask you for your full name, email address, company name and company email address. You may also want to supplement your profile by adding a telephone number and your company address.
Information we collect about you
Whenever you visit our Website we will automatically collect the following information:
Technical information. We use Google Analytics to understand general trends. Please see the ‘Google Analytics’ section below for further information. If this changes, we will update this policy.
Where we hold and what we do with your information
The information and content held on our Website is deployed geographically to maximise user experience. All information that could identify individuals within the European Union is stored exclusively within the European Union. We will never share your user information with third parties for promotional purposes.
We hold our data with Microsoft Office 365 who are contracted by us for the provision of technical services. We remain responsible at all times for the security of your information, but if you want to know more about how we interact with Microsoft Office 365 you can view their Privacy Notice here.
We use MailChimp to deliver our email messages as part of our service. You can read their Privacy Policy here.
We will never disclose your information to third parties.
What we do to ensure the security of your personal information
We take the security of your personal data very seriously. Our approach to information security is constantly evolving and continually reviewed.
Your rights regarding your personal information
We may contact you via email with updates about the services that we offer or any changes that we have made to our Website. You can opt in or out at any time by clicking the ‘Unsubscribe’ link in our emails or emailing chris@theinfluencecrowd.com
Your Rights
You have the right to find out about what information we hold about you. You can exercise that right by contacting us and we will send you any request for information in a suitable electronic form within 20 working days.
To make a request for information please contact chris@theinfluencecrowd.com and a member of our team will be in touch.
If your personal data is incorrect then you have the right to rectify this information and ensure that it is accurate and up to date. If your data is incorrect then please contact us at the email address above and a member of the team will rectify this on your behalf.
You have the right ‘to be forgotten’ and to have your personal identifiable information permanently deleted from our systems. Again, if you would like to exercise this right then please contact us at chris@theinfluencecrowd.com
There will be no charge made for reasonable electronic access to your information, your right to rectification or for your right to be forgotten from our systems.
How long we hold your information for
At The White Paper Company we have procedures in place to regularly review every 12 months what personal data we hold. Of course, you have the right to be forgotten at any point and can find out more about this in the section above.
Changes to this Privacy Notice
Any changes we may make to our Privacy Notice in the future will be posted on this page.
Our Cookie Policy
If you’d like to manage your use of cookies or completely turn off cookies then you can find out how to do so by using the link here. Please note that if you do limit or block cookie use on our Website the functionality of both the Website and our services will be affected.
Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our site. By continuing to browse the Website, you agree and consent to our use of cookies.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
You can find more information about the individual cookies we use and the purposes for which we use them below:
Google Analytics
We use Google Analytics to understand general trends about our content and traffic sources; for example, where users come from, which pages are most popular, which sites provide most traffic, how our marketing efforts impact the amount of visits we receive.
Google’s statement about privacy can be found here.
We also use Twitter, Facebook and Linkedin cookies to support advertising on those platforms.
Contact the Information Commissioner if there is a problem
If you consider we have not addressed your problem, you can contact the UK Information Commissioner’s Office for assistance. Further information can be found here.